Administrative Assistant (Retail Mall)

About JLL

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary

JLL has an exciting opportunity to work with our Retail Property Management team at Lakeshore Mall in Gainesville, GA. We are offering the opportunity to join our team working with a global leader in real estate property management. Full JLL benefits included.

Key Responsibilities

• The Administrative Assistant serves as a fundamental coordinator to property operations and administration.
• This position reports directly to the General Manager while working with the Operations Manager and the Specialty Leasing Manager.
• This position is the first point of contact for office visitors and callers.
• Represent the company well by greeting office guests, visitors, contractors, and employees, answering telephone, and directing callers to the appropriate party.
• Act as the point of contact for deliveries, update tenant phone list, respond and follow through on requests for information and communication with all levels of management with minimal supervision.
• Maintain the office as a professional, organized, and well-kept environment.
• Prepare service contracts for operations department, submit work orders.
• Track Certificates of Insurance for contractors, specialty leasing/ancillary income programs.
• Assist in preparation and distribution of retailer memos, announcements, monthly newsletter.
• General filing & Ordering of supplies as directed by Retail Office Manager.
• Serves as retailers’ liaison between Shopping Center Management and retailers at the shopping center.
• Prepares, processes, files tenant correspondence, memos, reports and maintains up-to-date tenant files – both hard files at the shopping center and digital files.
• Participates in weekly Management Staff Meetings, taking meeting minutes.
• Interacts with Corporate team members from various disciplines, mall management team members, other employees, and customers to assist with information exchange, problem solving and requests.
• Prepares, creates, edits requested reports and presentations via Yardi and Microsoft Programs.

Salary

Compensation: $23 – $24/hr ($48k – $50k)