Sr. Administrative Assistant

About City of Fort Worth

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

Job Summary

A Senior Administrative Assistant position is available with the City of Fort Worth’s Environmental Services Department, Business Services Division. The Business Services Division supports the executive staff and operational programming for Environmental Health, Solid Waste, and Communications Coordination Services. The position reports to the Assistant Director of the Environmental Services Department.

Key Responsibilities

• Provides administrative and special projects assistance to the Department Director and assists Assistant Directors on department-wide projects, research, and initiatives.
• Assists with the daily schedule and calendar for the Director, schedules a variety of meetings and prepares agendas; attends meetings, takes notes, and tracks action items.
• Provides administrative support to the Executive Team and Keep Fort Worth Beautiful program as needed.
• Makes and reconciles purchase card purchases, travel arrangements, and reimbursements for the Executive Team.
• Tracks Mayor & Council communications for the Director.
• Maintains and updates the department’s Business Performance Plan.
• Maintains and updates department KPI’s and customer experience surveys.
• Assists the Finance team with PeopleSoft functions and approvals as assigned.

Requirements

• Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, human resources, or related field.
• Three (3) years of increasingly responsible administrative and fiscal management experience in support of a department, division, or major service area, including one (1) year in a supervisory or lead capacity.

Preferred Qualifications

• Working knowledge of General, Enterprise, and Special Revenue Funds.
• Experience with PeopleSoft Financial Supply Chain.
• Competency in Microsoft Office Suite.
• Competency in proofreading, editing, writing, and presentation development.
• Demonstrated excellence in multitasking, organization, communication, and customer service skills.

Benefits

• 11 Paid Holidays
• Medical, Dental, Vision
• Paid Time Off
• Pension Plan
• Professional Development Opportunities