Projects Administrator

About Jll

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary

Provide administrative and coordination support to the Refrigeration Small Works and Projects department, supporting Project Managers and Design Engineers in project delivery.

Key Responsibilities

• Process contract management forms and compliance procedures
• Raise purchase orders, sub-contracts, and sales invoices
• Maintain daily Enquiry Log and Contract Tracker updates
• Produce O&M manuals, H&S manuals, and site files
• Coordinate with suppliers and sub-contractors for deliveries/installations
• Project financial reporting and monthly profitability analysis
• Process timesheets and credit notes
• Maintain retentions ledger and warranty spreadsheets
• Input data into Integral ERP system
• Book travel and accommodations for team members
• Answer phones, take meeting minutes, and general admin tasks
• Manage equipment hire/off-hire and calibration coordination
• Assist with warranty control and replacement parts ordering

Requirements

• Education: GCSE or equivalent in Maths, English, and IT experience
• Experience: Project support role and/or project services/installation business background preferred, but open to first time workers.
• Technical Skills: Microsoft Office Suite, Adobe Acrobat familiarity, Strong Excel, Word, and PowerPoint skills
• Key Competencies: Excellent communication and relationship-building skills, Strong organizational and financial awareness, Ability to work under pressure with multiple projects, Proactive, flexible approach with high attention to detail, Excellent written and oral English

This role offers opportunity to develop expertise in refrigeration project coordination within a dynamic project environment.