Facilities Coordinator

About Jll

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary

JLL is hiring a Facilities Coordinator to be on-site with our client and manage their office services program. You will rely on you to be the face of JLL and provide exceptional customer service. Working closely with the client team, you will ensure the facility is running smoothly and client meets are met as per the contract. This role manages one floor of office space, blocks away from the harbourfront in downtown Vancouver. You will excel in this role is you are well organized, can manage multiple priorities and have strong interpersonal skills.

Key Responsibilities

• Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained.
• Seek ways to constantly improve operational standards and drive best value.
• Always maintain premises in neat and good working condition.
• Provide support for regular reporting packages.
• Provide specific assistance to the project management team as needed or requested and during moves and refurbishments.
• Resolve problems associated with all building services including janitorial, food service, coffee services, parking, vending, security, conference rooms, furniture as well as interior and exterior furnishings, fixtures, and equipment.
• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works).
• Assist in the procurement of vendors and services as required.
• Ensure all supply orders are placed in a timely manner; comply with all sourcing directives.
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
• Ensure prompt and accurate management of purchase orders.
• Assist FM manager with researching, analyzing, and reporting budget variances.
• Raise local purchase orders and requisitions.
• Assist in the implementation of Industry Best Practice operations.
• Assist in the implementation and management of property risk management program.
• Support the implementation and monitoring of disaster recovering and business continuity plans.
• Follow established escalation procedures and incident reporting procedures.
• Adhere to JLL’s business conduct by ensuring.