Administrative Assistant – Dental

About Wvumedicine

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Job Summary

The incumbent supports the daily operations of the department.

Key Responsibilities

• Maintains and monitors balances of various departmental funds and/or accounts to ensure the effective use of departmental resources.
• Provides department chairperson with information regarding expenditures to ensure that finances are known and kept within budget.
• In collaboration with Dean’s office, provides information and assists department chairperson as needed to manage and formulate departmental budgets.
• Maintains non-clinical departmental inventory and processes supply orders as needed.
• Manages department chairperson’s calendar and schedules including school related activities internal and external to the School.
• Ensures department chair is provided with necessary materials and information in support of meetings.
• Coordinates travel arrangements and itineraries adhering to School of Dentistry, WVU, WV policies, procedures, guidelines, and regulations.
• Creates, edits, and composes reports and correspondence of routine and non-routine nature while maintaining confidentiality when necessary and required.
• Screens telephone calls, and routes calls to appropriate parties.
• Executes judgment and knowledge to answer questions within area of knowledge.
• Handles patient issues and complaints to resolution referring to other appropriate individual(s) as necessary.
• Arranges, attends, and provides minutes for meetings as necessary.
• Provides faculty support including, but not limited to, obtaining requested research materials, preparing presentation materials, providing guidance or direction to appropriate guidelines, policies, and procedures as necessary.
• Calculates statistics for departmental reports as needed.
• Participates in monthly meetings as requested to share departmental updates and keep abreast of pertinent School updates.
• Interacts with referring practitioners as needed.
• Maintains record of student progress.

Requirements

• High school diploma or equivalent AND two years additional training or related experience OR one year of secretarial training may substitute for experience.

Preferred Qualifications

• Associate Degree in related field.
• Two years in a higher education office support setting.