Administration Support, Grant Services Specialist II (NCS) – Department of Housing and Community Development

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Job Summary

The admin support position provides administrative and clerical support to ensure efficient office operations. This role involves managing correspondence, processing financial transactions, interacting with the public, maintaining office records, and handling outgoing communications. The position requires proficiency in office software, attention to detail, and strong organizational skills to support departmental functions.

Key Responsibilities

• Oversees financial processing activities by ensuring accuracy of transactions, monitoring expenditures, and preparing expense summaries for leadership.
• Manages supply and inventory systems, anticipating program needs and streamlining ordering processes.
• Designs, updates, and manages databases and reporting tools to provide leadership with reliable information for decision-making.
• Serves as the primary point of contact for inquiries, ensuring consistent communication with clients, community groups, and organizational partners.
• Coordinates office communications and logistics, including mail distribution, scheduling, and information flow.
• Evaluates and improves administrative processes, recommending changes to increase efficiency.
• Prepares detailed reports, correspondence, and summaries that support program operations and inform leadership decisions.
• Provides guidance and direction to staff on administrative procedures and office systems.

Requirements

• Education: Have a bachelor’s degree from an accredited college or university.
• Experience: Have one year of experience in coordinating, monitoring and processing cases involving the provision of health, social, vocational or rehabilitation services to clients.
• Or Equivalency Notes: Have an equivalent combination of education and experience.