Administrative Coordinator I

About Tamus

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Job Summary

The Administrative Coordinator I works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

Key Responsibilities

• Oversees planning and execution of administrative operations of Texas A&M – Advanced Psychiatric Protocols (TAM-APP) specialty clinic.
• Maintains daily office calendar and appointment monitoring, and ensures there is a staff member available for specialty service.
• Reviews and monitors project and program timelines and proactively identifies issues.
• Coordinates office records retention and maintains reference materials.
• Coordinates inventory and maintenance of office supplies and equipment, including storage cart and Transcranial Magnetic Stimulation equipment.
• Administers Transcranial Magnetic Stimulation and monitors patients after they receive (es)ketamine treatment.
• Researches and responds to inquiries about office procedures and processes.
• Coordinates logistical clinical arrangements for travel, meetings, and events.
• Develops and maintains administrative office procedures.
• Reviews and signs documents for supervisors.
• Serves as primary or backup administrative support to assigned functional areas.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of experience in office administration.
• Required Licenses and Certifications: BLS/ACLS.

Preferred Qualifications

• One year of experience in Epic or GardenPlot Electronic Medical Record.
• Two years of expansive and practical experience in at least two interventional psychiatry practices – TMS, (es)ketamine, ECT, or other equivalent neuromodulation services.

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Interpersonal and communication skills.
• Planning and organization skills.