Administrative Coordinator II

About Tamus

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

Job Summary

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor; additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Key Responsibilities

• Provide administrative support for the System Ethics and Compliance Office.
• Assist with departmental billing, travel vouchers and management and maintenance of documents and records.
• Help maintain office supplies, inventories, equipment acquisitions/disposals and prepare purchase requisitions.
• Assist with coordinating meetings, seminars, trainings and other special events, coordinate travel arrangements and prepare itineraries.
• Under direction of the liaison, provide administrative support to the System Police Chiefs Council.
• Coordinate the commissioning of peace officer’s agenda item submission to the Board of Regents.
• Assist with the management of the ID access for all of the Texas A&M University System Offices.
• Under direction of the Director, assist with the mitigation efforts related to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics – Act as amended by the Campus SaVE Act (Clery Act) and related reporting and disclosure laws concerning campus safety.
• Maintain Clery Act affinity group listserv.
• Provide administrative support to the affinity group as needed.
• Coordinate and set the agenda for the monthly virtual meetings.
• Serve as backup support for the front desk reception area.
• Maintain confidentiality.
• Other duties as assigned.