Assistant Facility Manager

About Jll

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary

The Assistant Facility Manager will be responsible for supporting the Facility Manager in day-to-day operations of the site, ensuring smooth functioning of technical and soft services, managing Annual Maintenance Contracts (AMC), and overseeing administration and AO (Administrative Office) store management. The role requires strong technical knowledge, vendor management skills, and the ability to ensure compliance with safety and statutory norms.

Key Responsibilities

• Facility Operations: Support in managing day-to-day facility operations across technical, soft services, and administrative functions.
• Maintain and track all AMC’s, housekeeping, security, pest control, landscaping, etc.
• Review AMC performance, adherence to scope of work, and service level agreements (SLA).
• Stores / Inventory Management: Oversee Store operations including receipt, issue, and stock maintenance of consumables and spares.
• Ensure proper documentation, stock verification, and material audits.
• Optimize inventory levels and coordinate with vendors for timely replenishment.
• Vendor & Staff Management: Coordinate with vendors, contractors, and service providers to ensure service quality.
• Supervise vendor staff and ensure compliance with site requirements.
• Support in manpower deployment, attendance tracking, and performance monitoring.
• Reporting & Client Interaction: Prepare MIS reports on facility operations, AMCs, energy usage, and cost optimization.
• Handle client escalations, ensure quick redressal of issues, and maintain high service standards.
• Support in budgeting, cost control, and financial tracking of facility operations.

Requirements

• Bachelor’s degree is preferred.
• 4–6 years of experience in facility management (telecom/IT/real estate industry preferred).
• Strong knowledge of technical services (HVAC, DG, STP, WTP, electrical systems).
• Experience in handling AMCs, vendor management, and inventory/stores.
• Good knowledge of MS Office, CAFM tools, and report preparation.
• Strong communication, negotiation, and team management skills.

Location: On-site – Chennai, TN

Scheduled Weekly Hours: 40

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!