Associate, RPM

About Jll

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary

Project Administration and Reporting

• Handle administrative responsibilities of the project (meeting minutes, agenda, project reports) as requested
• Manage action agendas and other associated project documentation
• Review and edit project documentation developed by Project Coordinator
• Assist with project close out (close-out report, lessons learned, client reports, project survey)
• Update bio when significant new skills are learned or at the end of a project on which you had a role

Relocation Management

• Ensure all project documentation is maintained on client or Relocation Management SharePoint site
• Receive and process client requests
• Participate in planning meetings hosted by the client, relocation manager, occupancy planning and other key stakeholders
• Initiate meetings to review project schedules with vendors and key stakeholders
• Assist with the project plan and budget through collaboration with the relocation manager, facility manager, project manager and construction manager as required
• Incorporate “best practices” into projects
• Ensure project processes are managed in accordance with the client’s and JLL’s policies and procedures
• Assist in management of vendors and supporting suppliers (technology, telephony, furniture, etc.)
• Perform data input into the CAFM system to maintain occupancy information
• Manage work order and small project management, including but not limited to furniture reconfigurations and space enhancements
• Comply with all JLL policies and procedures, including but not limited to time & expenses, ethics and business practice
• Participate in project close-out activities and documentation (e.g. final punch list status, final seat assignment database, FF&E disposition status, and lessons learned)
• Manage successfully small (100 people or less) relocations
• Assist Relocation Manager in large relocations
• Receive and process client relocation requests
• Initiate meetings to review relocation schedules with move vendors and key stakeholders
• Assist with the relocation project plan and budget through collaboration with the relocation manager, facility manager, project manager and construction manager as required
• Manage the post-move help desk, update the post-move database and manage the status of punch list items to resolution
• Create and distribute move communications/move packets and labels to clients
• Perform pre-move and move day duties as identified