Business Growth & Proposal Specialist (Remote)

About Tealmedia

Teal Media is a full-service creative and design agency with a conscience. We believe purposeful design can transform organizations, inspire action, and enable progress. Our clients and nonprofit partners are committed to creating positive social change—and we pour every ounce of our passion and skill into helping them succeed. We offer a variety of strategic, creative, and technical services, including brand strategy, web design and development, and creative support. We’re a woman-founded and woman-led firm with a team that reflects a broad range of lived experiences, backgrounds, and perspectives. At Teal, we value our people above all else and choose to work with partners and clients who share those values. We also know that our impact grows when we connect with the right partners and opportunities. That’s why we’re adding a Growth & Proposal Specialist to our team—someone who can help us capture those opportunities with clarity, creativity, and polish.

Job Summary

In this role, you’ll work alongside our growth and business development leaders to craft proposals that don’t just outline services but tell a story of partnership, possibility, and purpose. Your eye for detail, organizational savvy, and flair for clear communication will ensure every deliverable reflects the excellence and values that define Teal.

Key Responsibilities

• Draft, edit, and produce proposals in response to RFPs, RFIs, and other business inquiries.
• Manage, update, and refine proposal templates, frameworks, and boilerplate language.
• Tailor narratives and case studies to the needs of different clients and sectors ensuring all sections of proposals are cohesive and aligned with client requirements.
• Collaborate with cross-functional teammates to ensure content accuracy and strategic alignment.
• Identify trends about what’s working and what hasn’t been working over time, and share those insights with the broader business development team.
• Own the visual polish and consistency of proposal materials and pitch decks.
• Format documents and presentations in Google Docs, Slides, Canva, or InDesign.
• Support creative layout and light graphic design for business development assets.
• Manage and maintain boilerplate materials, including case studies and other core assets, ensuring they remain accurate, up-to-date, and readily available for use across proposals and communications.
• Conduct background research on prospects, sectors, and competitors to inform proposal development and business development strategies.
• Research industry standards, best practices, and emerging trends to ensure proposals reflect up-to-date information and strengthen our competitive edge.
• Manage scheduling and logistics for prospect calls, presentations, and meetings.
• Take and summarize notes during screening and strategy calls to ensure clarity and alignment.
• Help manage and maintain business development pipeline (via Hubspot) documentation.