Executive Assistant

About Manulife

Manulife is a leading international financial services group that helps people make their decisions easier and lives better. We provide financial advice, insurance, as well as wealth and asset management solutions for individuals, groups, and institutions.

Job Summary

The Executive Assistant’s (EA) primary focus will be to partner with the Global and North American Heads of Talent Acquisition (TA), the Executive Recruiters, and the VP of Global People Analytics and Insights. The EA will gain cross-functional experience within Manulife/John Hancock and establish key partnerships with other EAs. This role will be instrumental in helping to evolve and deliver a world class Talent Acquisition and People Analytics and Insights experience.

Key Responsibilities

• Partner with the executives in TA and People Analytics and Insights to help solve day-to-day challenges and derive solutions to increase team efficiency.
• Coordinate experiences for top executive candidates, including scheduling interviews and organizing in-person meetings.
• Manage projects as assigned and ensure accuracy and timely completion of tasks.
• Facilitate the exchange of information between the executive and various internal and external stakeholders.
• Collect, compile, and evaluate highly confidential and sensitive information and data from diverse sources.
• Compose correspondence and documents of a highly confidential nature.
• Arrange and coordinate travel and meeting schedules for executive level candidates.
• Handle significant vendor invoicing and complete expense reports.

Requirements

• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word).