Legal Operational Support Associate (External Agency Staff)

About Nflcareers

Nflcareers is dedicated to providing support to the NFL Player Care Foundation and Labor Policy & Health programs.

Job Summary

This role reports to the Management Council’s Senior Vice Presidents and Director, Legal Operations on various department initiatives.

Key Responsibilities

• Correspond with clubs and third-party vendors regarding annual medical credentialing.
• Create, edit and copy highly confidential memos and correspondence.
• Organize and maintain hardcopy/e-files and proofread documents.
• Prepare and process expense reports for department’s Senior Vice Presidents using Concur application.
• Respond on behalf of Senior Vice Presidents to inquiries and requests for information.
• Edit and distribute department memoranda to CEC members and NFL Clubs via email.
• Prepare, scan, save and track documents of record.
• Proofread digital document images for accuracy prior to e-filing.
• Recall off-site legacy storage files as directed.
• Update and maintain varied e-files.
• Read, prioritize and route incoming mail.
• Schedule conference rooms for meetings.
• Copy, scan and distribute materials, internally and externally.
• Maintain and order office supplies.
• Other duties assigned by supervisors.

Player Care Foundation Support

• Handle all aspects of the check run including cutting, recording and distributing checks.
• Verify payments with corresponding companies and individuals.
• Distribute grant closure memos following each grant distribution.
• Finalize all payment requests in PCF CRM portal (Zengine).
• Assist and support the travel, logistics and set up of various PCF events.
• Telephone or written contact with players for quality control purposes.
• Lead day-to-day execution and development of PCF’s Scholarship Program.
• Manage PCF Scholarship inbox and direct applicant questions.
• Submit and process all payments received from PCF Scholarship Program recipients.
• Support PCF Executive Director with monthly account reconciliations process.
• Coordinate PCF annual audit procedures with external audit firm.

Senior Vice Presidents’ Support

• Coordinate Senior Vice Presidents’ respective calendars, phone calls and messages.
• Prepare for meetings, travel arrangements, and maintain contact lists.