Senior Academic HR Coordinator

About Utaustin

Academic Personnel Services (APS), within the Office of the Executive Vice President and Provost (EVPP), manages academic HR processes for faculty and other academic appointees across the full career lifecycle at The University of Texas at Austin. From appointments and promotions to retirements and beyond, APS ensures these processes are consistent, compliant, and supportive of the University’s mission.

Job Summary

This position serves as a Senior Human Resource Coordinator dedicated to managing key academic processes and providing consultative support on matters requiring professional judgment and knowledge of policies, laws, and procedures as they pertain to faculty and academic staff.

Key Responsibilities

• Consultation on Academic Processes – Provide consultation and resolution to campus stakeholders on academic processes, including, but not limited to, recruitment, faculty leave requests, promotion and tenure, and terminations. Respond to inquiries and requests related to academic matters within ServiceNow’s ticketing platform.
• Faculty Recruitment – Audit and review faculty Prior Approval Request (PAR) documents to ensure compliance with all rules, regulations, standards, and business procedures. Consult with hiring units on PARs and associated faculty recruitment and hiring processes. Review faculty job postings to ensure compliance with university and state policy.
• Workday Processing and Evaluation– Review and approve business processes in Workday to ensure compliance with Regents Rules, university policy, and Executive Vice President & Provost (EVPP) business procedures. Consult with campus stakeholders as necessary.
• Other duties as assigned.

Requirements

• Bachelor’s degree and five years of increasingly responsible experience working with human resource functions in a university environment.
• Strong written and verbal communication skills.
• Proven capacity to collaborate efficiently within a team and engage effectively with individuals across various levels and backgrounds.
• Ability to perform effectively in dynamic, high-pressure settings while consistently meeting deadlines and fulfilling assignments.
• Demonstrated ability to deal with unexpected challenges quickly, calmly and efficiently and adapt to shifting priorities.
• Skilled in handling confidential information with sound judgment and discretion.
• Proficient with Microsoft Office Suite, including Word, Excel, Outlook, and TEAMS.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Five or more years of experience working with academic human resource functions at UT Austin or a comparable institution.